… for Apple Final Cut Pro X

Tip #519: Use XML to Archive FCP X Projects

Larry Jordan – LarryJordan.com

Data stored in libraries, projects, events and clips can all be exported using XML.

Most of the time, the easiest way to move media, projects and data in Final Cut Pro X from Point A to Point B is to copy the library. However, there are four main reasons to use an XML file instead:

• To archive a project. The only way to future-proof your projects is to export and save an XML file.
• To move a project from FCP X to another NLE, for example, Premiere Pro CC.
• To send project data to or from a media asset management system.
• To transfer a project online between editors. Provided both editors have the same media, XML files are tiny compared to a library file and transfer very quickly.

Why use XML? First, XML is an open standard – like HTML for the web – that allows us to describe the specifications of a media file, metadata, event, project or library. It is ideal for moving media files between different software or systems. Second, Apple has always considered its Final Cut Pro file formats proprietary; without FCP X you can’t open them. XML provides the best way to archive and/or share your projects for the future.

The process is simple, here’s how it works.

EXPORT AN ENTIRE LIBRARY

To export the entire contents of a library – generally for archiving purposes – select the library, then choose File > Export XML.

In the Export dialog, notice that the Source indicates it’s the entire Library. Give this XML file a name and location, then select the highest version of XML this dialog supports and click Save.

This creates a portable XML file that can be read by a number of different software in case you ever need to access this library in the future.

NOTE: XML files do not include media. That needs to be archived separately.

EXTRA CREDIT

• Here’s a link to my website that details different ways to export libraries and projects for archiving.
• Here’s a link to my website that details different ways to export Browser clips and events for media asset management, note taking and archiving.